Department of Management Services

Snapshot

Between FY2019 and FY2026, Florida's population grew 11.9% and prices in the South region (CPI-U) rose 29.7%. Together they account for 45.1% growth in any figure that kept pace with the state. That is the baseline every figure below is compared to. “At the baseline” figures are what each amount would be if it had grown at exactly that rate since FY2019; “cumulative” sums the yearly difference between the actual figure and that path. They describe the arithmetic, not what the agency could or should have done. “Spending excluding construction” is the amount spent in every appropriation category except fixed capital outlay (construction and land, which is appropriated in one year, spent over several and recorded against the year appropriated) and transfers to a state trust fund or the General Revenue Fund (dollars that appear again as spending when drawn from the receiving fund). Each is shown separately where it occurs.

Fiscal years are named by the year they end in: FY2026 is July 1, 2025 to June 30, 2026. “Spending” is the amount disbursed as recorded on Transparency Florida; the “operating budget” is the year's appropriations as amended during the year. † A dagger marks a year with a data note.

Spending against the baseline

Management Services spending excluding construction rose from $573M in FY2019 to $740M in FY2026, 29.3%. The population-and-inflation baseline was 45.1%: at that rate the FY2026 figure would be $831M, so FY2026 is $90M below the baseline. Over the seven years FY2020–FY2026, spending excluding construction ran a cumulative $154M below the baseline path. FY2019, the base year, carries a data note (see the snapshot).

FY2027 is the year in progress: its operating budget is shown and its spending to date is not compared with any baseline. “Budget not drawn in year” is the operating budget minus spending; reversions have already been taken out of the operating budget, so the gap is authority still being spent in later years or never drawn — the observations say which categories it sits in. FY2027's operating budget carries, for construction, balances from earlier years' appropriations.

Where the money comes from

Of the FY2026 operating budget (all categories, construction included), 22% was General Revenue, 78% state trust funds and an estimated <1% federal money.

General Revenue is the state's general tax money. Trust funds hold money dedicated by law to a purpose; some are state money (licence fees, the lottery's education transfer, documentary stamp taxes), others carry federal grants. The split of trust funds into state and federal is an estimate: the Legislature's own classification of each fund (Fiscal Analysis in Brief) decides when a fund is essentially one or the other, and the agency's budget request gives the split for mixed funds. The about page gives the rule in full.

Where it goes

By budget entity

A budget entity is the unit the Legislature appropriates to inside an agency — a program, an institution, a division. Figures are spending excluding construction, the same basis as the rest of the page. Entities with spending in any of the years shown, largest in FY2026 first; an entity that rounds to zero in every column is left out. ↔ marks an entity whose change coincided with an opposite move in another entity the same year.

By appropriation category

Spending by category from the public “Amount Spent by category” pages, largest in FY2026 first; categories with no spending in any year shown are left out. Categories are the state's: salaries and benefits, expenses, special categories (contracted services and most program payments), aid to local governments, fixed capital outlay (construction), and so on.

Special categories, by name

Positions

Established positions went from 1,282 in FY2019 to 1,250 in FY2026 (−2.5%), against population growth of 11.9%; that is 0.53 positions per 10,000 residents in FY2026, from 0.60 in FY2019.

Among the agencies

Among the 31 agencies compared on the same years, Management Services ranks #28 of 31 on spending excluding construction growth above the baseline in percentage points, #23 of 31 on cumulative dollars above the baseline path, #14 of 31 on spending excluding construction per resident in FY2026, and #25 of 31 on growth in established positions relative to population growth.

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Key observations

What the numbers support. Descriptive, not prescriptive. Single-year changes in a budget entity are listed when the entity rose 25% or more or fell 30% or more in a year, by at least $10 million or 2% of the agency's spending excluding construction, whichever is larger; the three largest by dollars are printed.

1. Management Services spending excluding construction rose from $573M in FY2019 to $740M in FY2026, 29.3%. The population-and-inflation baseline was 45.1%: at that rate the FY2026 figure would be $831M, so FY2026 is $90M below the baseline. Over the seven years FY2020–FY2026, spending excluding construction ran a cumulative $154M below the baseline path. FY2019, the base year, carries a data note (see the snapshot).
2. Per resident, spending excluding construction went from $27 in FY2019 to $31 in FY2026, which is $24 in FY2019 dollars.
3. Set aside from the figures above and shown separately: fixed capital outlay — construction and land, spent over several years and recorded against the year it was appropriated — was $85M recorded against FY2019 and $31M so far against FY2026, a year whose construction money is still being spent.
4. Split at the pandemic years: FY2019–FY2022 spending excluding construction grew 25.5% against a 17.3% baseline, and FY2022–FY2026 it grew 3.0% against 23.7%.
5. Of the FY2026 operating budget (all categories, construction included), 22% was General Revenue, 78% state trust funds and an estimated <1% federal money.
6. The budget entity with the most spending above the baseline was Wireless Services: $27M in FY2019 to $45M in FY2026 (+65.2%, against a 45.1% baseline).
7. The budget entity furthest below the baseline was Telecommunications Services: $232M in FY2019 to $297M in FY2026 (+28.2%, against the same 45.1% baseline).
8. Established positions went from 1,282 in FY2019 to 1,250 in FY2026 (−2.5%), against population growth of 11.9%; that is 0.53 positions per 10,000 residents in FY2026, from 0.60 in FY2019.
9. In FY2026 the operating budget was $892M and spending $772M; the $121M difference (14%) is budget authority not drawn within the year: $118M in fixed capital outlay (construction money spent over several years). Amounts that reverted at year-end are already out of the operating budget shown.
10. The Legislature's enacted appropriation for the Department of Management Services (the General Appropriations Act and other appropriation bills, net of vetoes) and the operating budget these pages use differed most in FY2022: $1.10B enacted, $952M operating budget after budget amendments during the year and year-end reversions — $145M less. By fund, the operating budget was −$65M against the enacted figure in trust funds (where money received during the year — federal grants and disaster money among it — is added by budget amendment) and −$80M in General Revenue. The two differed by 10% or more in one of the seven years FY2019–FY2025 that the site's Ten-Year History covers.
11. Among the 31 agencies compared, Management Services ranks #28 of 31 on spending excluding construction growth above the baseline (percentage points, FY2019–FY2026) and #23 of 31 on cumulative dollars above the baseline path.
12. Spending in Office of the State Chief Information Officer went from $23M in FY2022 to $120M in FY2023 (+424.5%). The change coincided with an opposite move in another budget entity the same year (see the data notes).
13. Spending in Wireless Services went from $27M in FY2021 to $117M in FY2022 (+330.4%).
14. Spending in Office of the State Chief Information Officer went from $120M in FY2023 to $49M in FY2024 (−59.4%).

Questions this raises

Questions an agency or legislative staff member could answer. The records show the change; they do not show the reason.

1. What drove Wireless Services spending from $27M to $45M between FY2019 and FY2026?
2. Was the FY2023 change in Office of the State Chief Information Officer a move of activity between budget entities?
3. What drove Wireless Services spending from $27M to $117M in FY2022?
4. Of the $121M of FY2026 budget authority not spent within the year ($118M in fixed capital outlay), how much is being spent in later years and how much was never released?
5. What drove established positions from 1,282 to 1,250 between FY2019 and FY2026, against population growth of 11.9%?

Sources and method

• Transparency Florida — Department of Management Services: operating budget and amount spent by budget entity, FY2026 (the same page for each year FY2015–FY2027) — Executive Office of the Governor, from the state's accounting system (FLAIR) and appropriations system (LAS/PBS)
• Transparency Florida — Department of Management Services: budget analyst view, with the budget-entity detail pages (appropriations by category and fund) — same source
• Transparency Florida — State Positions summary, each year — same source
• Transparency Florida — Ten-Year History of Appropriations, Department of Management Services (enacted appropriations by program, operations and fixed capital outlay, FY2016–FY2025) — same source
• Florida Fiscal Portal — Department of Management Services, Legislative Budget Request, Exhibit D-3A (used for the state / federal split of trust funds) — Executive Office of the Governor, Office of Policy and Budget
• Florida Demographic Estimating Conference, June 22, 2026 — Florida resident population, April 1 of each year — Office of Economic and Demographic Research
• CPI-U, All Items, South region (BLS series CUUR0300SA0), via FRED; July–June fiscal-year averages

Figures are amounts spent and operating budgets as recorded on Transparency Florida, the Governor's budget and spending site, for each fiscal year; positions from the same site's State Positions summary. The baseline multiplies the FY2019 figure by population growth (EDR's April 1 estimates, the one published series, no splice) and by the change in the CPI-U for the South region (July–June averages). This is an analysis of public records; it is not an examination of any agency's books, and it makes no recommendation. Method and limits: About this study. Feedback is welcome by email at rob@beachsideautomation.com.